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5 Simple Ways to Increase Employee Efficiency & Managing Workload

The ways to strike balance between work and life present challenges for many in the academic and research sectors. Which have an increasingly demanding environment due to the amount of complex work the staff does. When the workload of faculty and staff is unbalanced, stress, frustration, and conflicts occur. It can result in productivity issues and missed schedules. Also, academics report less time for research due to increasing administrative burdens and teaching loads. The reasons are already enough to start talking about improving workload management. But what exactly is workload management & why is it essential to improve the staff’s efficiency? So in the following article, we are going to discuss how to increase employee productivity in 2022. Also how to manage all workloads properly.

Workload management is assigning and distributing the work equally among the employees and ensuring they have enough time to perform them.

Best Ways to Increase Employee Productivity in 2022

Often academic institutions face a challenge in managing Faculty, staff, and students so that they can interact with one another in the most effective way. Balancing projects, tasks, assignments, deadlines, lectures, research, administration… all of it can get overwhelming in no time at all, so bad management is the result of an unbalanced workload between faculty and staff. If the staff is overworked and overwhelmed, they might find it difficult to complete the assigned tasks. Hence, to increase employee productivity is very important for efficiency. Here are a few tips to improve staff’s workload efficiency.

1. Prioritize work

Taking time to plan tasks and activities and organizing them by the level of importance at the beginning of each workday is of paramount importance as it gives you a clear idea of what all needs to be done throughout the day.

2. Estimate tasks and set achievable deadlines

Setting an estimate for each task, defining the start and end date, naming your tasks, giving them proper descriptions, and putting them under a specific milestone are all crucial for increasing the staff’s efficiency. Also planning the work schedule intelligently and setting achievable realistic deadlines, no project will be hanging by the thread as you’ll have more visibility and control over your workflow, making sure not to overload or underload yourself. 

3. Avoid multitasking

The human brain is not wired to do several things at the same time, at least don’t expect them to be done well. If you observe people who choose to engage in multiple tasks simultaneously aren’t doing any of them any justice and not producing the best results. Workload management requires a sharp focus, while multitasking can push you into prioritizing urgency over relevance and importance. It is quite hard to avoid multitasking, but whenever you can stay away from it-Focus on the task at hand, and take things one at a time. You’ll have more satisfaction than trying to grab everything at once.

4. Make to-do lists and break down the tasks into subtasks

Splitting the bigger and more important tasks into smaller chunks of subtasks, not only helps in completing the tasks on time but also increases your productivity and does not over-exhaust you. When you split your tasks into subtasks it will be easier to manage your workflow in case you need to reschedule something or have some part of task execution start earlier.

Making to-do lists is one of the most important workload management tips, honestly who doesn’t like to check the boxes next to the tasks you have completed? One can make a to-do list which helps in reducing the anxiety and stress of employees. Also, by bringing some order into your workflow and tricking your brain into thinking the task has already been completed. So it’s easier to focus and prioritize more on the important activities.

5. Share administrative tasks

The academic staff has been defined in specific roles with primary emphasis placed on teaching & research and secondary on service& administration. Due to the increasing burden of administrative workloads staff can barely spend any time on research. Admin work is considered a silent killer for productiveness, without any reason. Doing repetitive tasks manually and spending much time collecting data doesn’t just waste your time, but can also introduce human error and hurt your productivity. So we can find new techniques which can automate the work and can save time.

When administrative tasks are out of the way, you can focus on key operations and other primary importance tasks at hand. Why waste time on administrative work when the system can do it better for you? There are many online software and tools available to make your work easy and save you a ton of time.

An effective workload management plan ensures equity, accountability, transparency, and flexibility. It is also a fast and easy way to analyze whether faculty members are spending time on activities that are actually part of their ultimate mission/vision. By following some of these simple tips, you can find ways to manage faculty’s workload and improve their efficiency. You can read more such articles in the Blog section.

NEP 2020: How The National Education Policy Will Affect India’s Education Sector?

The New Education Policy 2020, aims to build a robust education system by providing quality education right from pre-school to graduation level, thereby helping in India’s transformation and progression. So in this article, we are going to see How The National Education Policy Will Affect India’s Education Sector in detail. The policy envisions to be more inclusive, holistic, comprehensive, and far-sighted to make India a knowledge hub by the end of this decade.

NEP 2020 focuses on five pillars: Affordability, Accessibility, Quality, Equity, and Accountability – to ensure continual learning. It has been crafted to the needs of the citizens as the demand for knowledge in society and the economy called for a need to acquire new skills on a regular basis.

Some highlights of NEP 2020 :

  • NEP2020 aims to recognize the need to evaluate “higher-order skills” so there is much emphasis on creativity, critical thinking, problem-solving, visualization, idea generation, multidisciplinarity, digital literacy, written communication, logical reasoning, and vocational exposure that prepares the next generation to thrive and compete in the new digital age.
  • Shifting the focus of assessments from academic grades to higher-order skills creates higher performance standards and the overall development of the child.
  • It also plans to use Artificial Intelligence to personalize the learning experience depending on the learner’s requirements.
  • Science, Arts, and Commerce streams are blurred as NEP 2020 emphasizes multidisciplinary learning and no separations are made between vocational and academic streams. Students get to select the subjects of their choice in academic streams.
  • Taking up vocational subjects from early grades will not only minimize the social stigma attached to taking up a vocation as a career but will also expose them to multiple career paths, including entrepreneurship.
  • NEP also allows the use of the mother tongue as the instruction medium, however, not mandating the use of a particular language on anyone.
  • The break up of fixed differences between curricular, extracurricular, and co-curricular subjects in school, and the provision of multiple entries and exit options in higher education give flexibility to students to hone their skills and interests.
  • The cluster-based approach to developing school complexes, periodic assessment of competencies, National Testing Agency for conducting universal entrance examinations, and integration of technology are measures that will go a long way in bringing about the desired improvement in the quality of school education.
How The National Education Policy Will Affect India's Education Sector
How The National Education Policy Will Affect India’s Education Sector
Also, read

How To Effectively Manage Your Studies!

Impact of NEP on educational institutes:

  1. There is going to be lesser importance on exams and more importance on learning and understanding the concepts with their practical application.
  2. This policy will focus on learning how to learn, so teachers will have to train themselves for the new outcome-based learning so they can inculcate better learning practices in students.
  3. Educational institutions will have to think about the holistic development of children along with the development of cognitive and social, ethical, and emotional capabilities.
  4. Institutions will need to adopt technology not only for educational management and planning but also to integrate it with the curriculum to keep students more engaged with the content.
  5. Teachers in coaching institutes will have to change their outlook and develop teaching strategies that will improve students’ conceptual clarity and develop cognitive abilities.
  6. Educators must be trained digitally to blend into the new outcome-based digital learning processes.
  7. Board exams will be redesigned to encourage holistic development which will eliminate the need to take private coaching which will bring back the importance of school teachers so they need to change their approach towards both learning and teaching.
  8. Colleges should march toward becoming home to Professional and Vocational training.
  9. As the new education policy aims to create large multidisciplinary institutions Colleges will have to plan in advance to serve multidisciplinary courses and should create suitable physical and technological infrastructure.
  10. The Colleges will become places for conducting intensive research and development in the faculties they operate which suggests the colleges should promote research and development right away to attract prospective students.

Thus these are the ways in which the National Education Policy will be implemented, providing quality education and creating lifelong learning opportunities for all, leading to productive employment and thereby transforming the education sector in India.

What’s The Need For Using A Classroom Management Software?

Today, education is the product of massive digital transformation. Along with this comes many challenges which make it essential to address the evolving needs of this domain. Though the re-opening of the institutions physically has been irregular, online learning has kept the academic curriculum active and rolling with the help of school/college classroom management software. So in this article, we are going to see What is the importance of managing the classroom? and some best features and examples of a Classroom management system.

Ever wondered what this classroom management software actually does and why all educational organizations should adopt one? Well, if your institution has not yet implemented classroom management or wants to know more about this high-on-demand software, this blog on What is the actual importance of managing the classroom? must-read!

What is a Classroom Management Software?

The classroom management system is the one-stop solution to digitize and modernize all the daily activities of educational institutions. So more time is spent doing quality teaching and less administrative work. It’s better to choose the best classroom management software.

With the help of this software, the complete day-to-day activities and operations of schools/colleges can be automated, organized & streamlined for better productivity. Teaching & learning also provides tools for academic institutions to get everything online, so education can be made available from anywhere and anytime.

Online training- Frontcore

Benefits of Using Best Classroom Management Software:

There are many advantages of using classroom management software, here is a list of a few that help improve the institution’s overall performance:

  • Students, staff, teachers, departments, and principals all can be managed from one single platform.
  • Classroom management software like Bitsmith helps automate administrative tasks & reduces manual paperwork, removes errors & saves time for the staff.
  • Staff, students, and parents can easily access the classroom management portal through their mobile phones and desktop applications.
  • This software also facilitates better exam management, fee collection, and effortless student database management.
  • This software provides more real-time streamlined communication between staff, students, and parents. For parents, it is possible to be involved in the schooling of their wards through a prompt notification of their academic activities.
  • Also, it provides all-in-one staff management for managing staff’s data, attendance, leaves, payrolls, etc.
  • Help teachers generate personalized reports and results for individual students by easily accessing their performance records.
  • Saves money by helping store hundreds and thousands of documents in secure online databases from where authorized users can easily access them.
  • This software helps save time and cut down operational costs by almost half.

How Bitsmith Classroom- The All in One Classroom Management Software is changing the way educational institutions function?

Our mission is to digitize the education sector by providing software solutions to educational institutes which help in complete institutional management.

Bitsmith Classroom is a Classroom management software that is a one-stop software solution that automates all the academic activities of the institutions, integrated with the advanced technology-based website and app. It has software that automates attendance, admissions, assignments, events, exam portals, feedback, leaves, lectures, library, materials, notices, placements, profiler, results, reports, and many more such modules which are efficient to support many organizations.

Bitsmith Classroom provides the best security and management by providing backups, sensitive field encryption, app data encryption, two-factor authentication, and exporting data, and it is run on the AWS cloud. With almost everything handled online, such software helps save time and cut down operational costs by almost half.

Conclusion

Hence based on some of the key points and features of What is the importance of managing the classroom? mentioned above, one can make an informed decision about choosing the right classroom management software for the institution according to the budget and requirements. Bitsmith Classroom is the right fit for any academic institution. To get more information about the application book a demo session with our team and get to know more!

How To Export Student/Parent Contacts in Bitsmith Classroom App?

This article is a guide on how to Export Student/Parent Contacts in Bitsmith Classroom App.

Note: This feature will only be accessed by a Class Teacher with Class Teacher Access.

Prerequisites

Kindly have Bitsmith Classroom app or your institute’s classroom app installed on your device. Make sure that you are having Class Teacher access or credentials.

Step 1 – Enter Class Teacher Access.

After logging in using your respective credentials. Click on tools.


Step 2- Choose contacts to export.

After you enter the tools page, click on the Contacts you want to export. Export Student Contact or Export Parent Contacts.


Step 3 — Saving contacts

After you click on any of the Export contacts, Bitsmith classroom will automatically save contacts to your device.


Conclusion

In this guide, we learned how to Export student/parent contacts using the Bitsmith Classroom App.

How Can A Student Apply For Leave Using The Bitsmith Classroom Web Portal?

This article is a guide on how to apply for leave using Classroom Web Portal. In this guide, we will learn to apply for leave using Bitsmith Classroom web portal.

Note: This feature will only be accessed by a Student with Student Access.


Prerequisites

Make sure you are logged in to your college’s web portal. Click here for a list of college web portal links. Kindly check if you have Student access.


Step 1 — Login in your Student Access

Login using your respective student access credentials.


Step 2 — Click On Leaves

After clicking on Leaves, you”ll be directed to the Leaves section. There you will see a Apply for leave button. Click on Apply for leave to create your leave application.


Step 3 – Fill Information

Fill the reason and message. Select From date and To date. Upload a supporting file if required. Click Request Leave button when you are done filling the information. Click on OK.


Conclusion

In this guide, we learnt how to apply for leaves using Classroom Web Portal.

How To Add Enquiry In Bitsmith Classroom App in Web Portal?

This article is based on how a Principal how adds an Enquiry about any department using the web portal.

In this guide, we will learn how to add an enquiry about any department on Bitsmith Classroom as a Principal.


Prerequisites

Make sure you are logged in to your college’s web portal. Click here for a list of college web portal links. Kindly check if you have Principal access.

Step 1 — Login Using Principal Access

After logging in, click on the More option.


Step 2 — Choose Enquiries

After opening Enquiries, you will be able to the number of queries in total, resolved and unresolved and general information like name, email address, contact no. etc.


Step 3 — Tap on Create Enquiry

This is the final step for creating or adding an enquiry. Fill in necessary information of Name, Mobile No. , Email, etc. After you’re done, click on create.


Conclusion

In this guide, we learnt how a Principal can create or add an enquiry using Web Portal.

How To Update Email Address & Other Details in Bitsmith Classroom Web Portal?

This article is based on updating email address and other information on Bitsmith Classroom Web Portal.

In this guide, we shall learn to update information using Bitsmith Classroom Web Portal.


Prerequisites

Make sure you are logged in to your college’s web portal. Click here for a list of college web portal links.

Step 1 — Log in Using Student Access

After logging in , you will see your name and Student access on top right corner. Click on it. Then, click on Profile.


Step 2 — Click on Edit icon

After opening Profile, you will be able to see Edit icon near every editable field. Tap on edit icon of the field you need to update.


Step 3 — Fill The Information & Save Changes

This is the final step of updating information. Fill the updated information. After editing the information click on save changes button at the bottom.


Conclusion

In this guide, we’ve learnt to update email and other information from Bitsmith Classroom Web Portal.

How To Update Email Address & other details in Bitsmith Classroom App?

This article is based on, how a student can update their email addresses and other details using Bitsmith Classroom App.


Prerequisites

Kindly have Bitsmith Classroom app or your institute’s classroom app installed on your device. Make sure that you are having Student access or credentials.

Step 1 – Login into the bitsmith classroom app.

After logging in using your respective credentials. Click on the user profile icon in the bottom left corner of the screen.

Home Page

Step 2- Click on the settings icon.

After you enter the profile page, click on the settings icon in the top-right corner of the screen

Student access Home Page

Step 3- Click on the “Update Details” option.

After you enter the settings page, scroll down and click on the “Update Details” option.

Student access Home Page

Step 4- Update the details and click on the “tick” button to save.

After you enter the Update Details page, update the information you want to change and then click on the “right-tick” button in the bottom-right corner of your screen to save the updated information.

Student access Home Page

Conclusion

In this guide we learnt how to update your email address & other details in Bitsmith Classroom App.

How does A Class Teacher Can Create Students Using Bitsmith Classroom App?

This article will show how a Class Teacher can create new Student’s account.


Prerequisites

Kindly, install Bitsmith Classroom app or your institute’s classroom app on your device. Make sure that you have your respective credentials to use Class Teacher Access.

Step 1 — Login using Class Teacher Access

Here, you can see the home page of Class Teacher Access.

Class Teacher Access

Step 2 – Tap On Students & Tap Create

Tap on Students then tap on create button at the bottom.

Reset Password Page

Step 3 — Fill the information

Fill the information in the form. Roll number, First name, Gender, Mobile are required fields. Tap on Done. The new student will be created.

Step 4 — Share the credentials

Share the credentials with the students.


Conclusion

In this guide, we learnt how to create account for a new student using Class Teacher Access using the Classroom App.

How To Create Student Account In Bitsmith Classroom App?

In this guide, we will learn to create Student Account on Bitsmith Classroom app.

Prerequisites

Kindly open bitsmith website  on your browser. Make sure that you are having Class Teacher access.

Kindly have Bitsmith Classroom app or your institute’s classroom app installed on your device. Make sure that you are having Class Teacher access.

Step 1 — Enter Respective Access

You can see Class Teacher access for your Institute. Select the access, you will be able to view different options including Attendance, Batches, Leaves etc.

Create Student

Step 2 — Choose “Students”

After opening Students, you will be able to see New button at the bottom. Tap on it.

Students page

Step 3 — Fill The Information

Fill the information that is being asked, and after click on Create Button.

Create Notice Page

Step 3 — Click on “okay”

A Pop Up window will be opened after clicking create button check for all the information and click Ok .

Create Notice Page

After you create a student, student profiler table will be updated with newly added students data and class teacher will be able to view newly added student’s data in the table.

Conclusion

In this guide, we’ve learnt to create a student’s account by using the Class Teacher access in Bitsmith Classroom App.